Graduation Policies and Procedures for Students
Application for Graduation
Completing a degree is a major milestone in your life. Be sure that you have followed all of the directions. The graduation process is not automatic and you must ensure that all deadlines are met, requirements complete, and that there are no loose ends to prevent you from graduating on time. Please review the topics below to make sure you can graduate on time. Application and Deadline Advisement and Degree Requirements Commencement activities Correspondence, Diploma distribution and other important information
Application and Deadline
|
Graduation
|
Graduation Term
|
Application Deadline
|
Deadline for Outstanding Requirements
|
Conferral Date
|
|
Winter 2011
|
Fall 2010
|
Friday, Oct. 29, 2010
|
Jan. 20, 2011
|
Feb. 1, 2011
|
|
Spring 2011
|
Spring 2011
|
Friday, Oct. 29, 2010
|
May 31, 2011
|
June 15, 2011
|
|
August 2011
|
Summer II 2011
|
Friday, Mar. 11, 2011
|
Aug. 29, 2011
|
Aug. 31, 2011
|
*Follow Deadlines in chart for each Graduation Period
Application for Graduation
1) Go to
WebAdvisor, login and click on
Application for Degree in the
Academic Profile section.
2) On the application, be sure to verify and fill out all required information:
- The name you would like to appear on your diploma, which is your official name. You can choose whether to have your middle initial or entire middle name printed on your diploma.
- Verify your mailing address, if different; submit a change of address to the Registrar’s office.
- Anticipated graduation term (see chart above).
Remember, if your specialization, minor, or major does not appear, please file an updated major/minor declaration form to the Registrar’s office.
3) You will need to file an application for degree for each program of study.
4) The Office of the Registrar retains the right to postpone degree candidacy if applications are turned in after the deadline date. After we have reviewed your record, we will send a letter to your official USPS address and your official SFC email.
Advisement and Degree Requirements
Meet with your advisor and /or the academic dean to make sure you have all academic requirements addressed by the end of your graduation term. Bring a copy of your program evaluation (degree audit) with you so that you can discuss any outstanding requirements. Making sure that you are on track to graduate on time is YOUR responsibility.
All requirements must be met by Outstanding Requirement deadline.
This includes the completion of thesis/major project, comprehensive exam (s), minimum GPA requirements, and minimum credit requirements. Grade changes are not permitted after the Registrar has certified that you have graduated. (see chart for dates)
Residency requirement must be complete
Students must complete a minimum of 30 credits at St. Francis College.
Study Abroad
It is recommended that you do not take study abroad courses in your final semester as there is often a delay in receiving transcripts which may postpone your graduation.
Waivers and Substitutions
All waivers and/or substitutions must be received from the appropriate authorities before you can graduate:
- Major/minor/concentration - department chair or designee
- Core Requirements - Office of the Academic Dean
Minimum Overall GPA
Undergraduates must have a minimum 2.0 cumulative GPA.
Minimum GPA in Major Courses
Students must earn a minimum cumulative GPA of 2.0 for courses in their major. Note that a C- may be allowed by your major program but the grade has a GPA of less than 2.0.
Credit Deduction
Before graduation, credits will be deducted for the following:
- Unauthorized repeats
- Transfer credit awarded if Official Transcript has not been provided or if transfer course has been repeated at St. Francis College.
Credit Requirements
In order to graduate, students must complete the minimum number of credits associated with their program of study. This varies based upon the degree and major. Approved waivers of course requirements do not substitute for meeting the minimum number of credits required for graduation.
Graduation Honors
Graduation honors are printed on baccalaureate diplomas, transcripts and, when feasible, recorded in the Commencement Program, please note information on candidates is not final.
Students must complete 60 credits in residence for these honors.
Graduation Honor
|
Minimum Index
|
Summa Cum Laude
|
3.8 |
Magna Cum Laude
|
3.6 |
Cum Laude
|
3.4 |
Records are sealed at graduation.
After degree has been awarded, no changes may be made to the academic record (transcript). Names of candidates for graduation will appear in the Commencement Program as they appear on students' academic record (transcript).
Commencement activities are organized through the Office of Special Events. Please contact
Robert Oliva at (718)489-5372 if you have any questions.
Other Important Information:
Holds
All obligations, whether academic or financial, must be cleared before a graduate’s record (transcript) will be released. Diplomas and transcripts of graduates with holds on their record cannot be released.
Correspondence
During the graduation candidacy period, students will receive official correspondence regarding their candidacy delivered to their St. Francis email account. It is recommended that students check their email often.
Diplomas
Diplomas are available for pick up approximately 4 weeks after the graduation date. Graduates will be notified via email of the exact date. If you are unable to come to wFrancisCollege to pick up your diploma you must make other arrangements with the office.
Diplomas must be picked up within 1 year of graduation. Diplomas that are not picked up by that time will be shredded and graduates will have to order a replacement diploma for a fee.